Digital Mail Service

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Imagine halving the cost of sending Essential Mail. 

Lets look a little deeper and compare current methodology with the Digital Mail Service for the delivery of essential mail.

Essential mail is defined as Invoices, Statements, remittance, Purchase Orders, overdue notices and/or any other Notices.

Currently your Essential Mail is delivered as follows:

• Purchase pre-printed stationery
• Print to Pre-printed stationery (invoices, purchase orders, remittances, etc)
• Print a copy for your own customer files
• Purchase envelopes
• Sort the essential mail, insert in envelopes and seal
• File the copy into customer file within Binder or filing cabinet
• Postage stamps on each envelope
• Take essential mail, in envelopes, to post office and mail.

What do I get with the Gosford Micrographics' Digital Mail Service?

• No Capital Expenditure
• No additional IT Infrastructure
• No Stationery or postage
• No sorting, collating and filing
• No lost or misplaced Invoices or statements
  
• Invoices & Statements sent via E-mail or Facsimile
• Online Storage of all Invoices and Statements
• Easy Retrieval through secure Web interface
• Secure Access by your customers to their invoices & statements
• Faster Payment of invoices

  

How does Digital Mail Service work?

1. Overlay is created for each Invoice and/or Statement or Notice
   
2. Workflow is created for handling the print stream into each invoice, statement, notice and database.
3. You supply a list of customers with fax numbers and e-mail addresses. We can assist by verifying that the contact details are correct before the service starts.
4. We receive a print stream of invoice and/or statements or notices via disk, CD or FTP on a daily, weekly or monthly basis.
5. The print stream is matched to contact details and either a fax or e-mail is sent, according the customer requirements.
6. The Invoice & Statement is produced as a PDF document and is stored electronically in an online database.
7. Both yourself and  your customers can be provided their own log-in details to search & retrieve their invoices & statements.

Want to improve your bottom-line, contact Gosford Micrographics today on 02 4389 8066 or click on contact form.

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